Instructions for short course attendees

IMPORTANT: please read the instructions below carefully. Read them not once, but twice. If you make note of all the given information, it will make your visit to IITK far more comfortable. If possible, you can print this document and carry it with you during your travel.

From the Railway Station to IIT Kanpur

• If you have given us information about your exact arrival schedule (by train or bus), then you can expect a taxi arranged by us for pick-up. Depending on the arrival time of your train/bus, you may have to wait a while. You will have to exit the train station on the platform 1 side to meet the taxi-wala. The taxi-wala will hold a placard with IIT-Kanpur written on it (the travel service is Yadav travel service).
• We will send you an separate email regarding your pick-up so that things are very clear. If you do not receive such an email by 05 May 2005, it means that we do not have your arrival information with us, and you have to come to IITK on your own, as explained below.
• If you have not sent us your arrival schedule so far (05 May), we will not be arranging a pick-up for you, and you are on your own. You will have to come by auto to IITK as mentioned below.
• In case your train has undue delay (several hours), the taxi may not wait for you, especially if it is also picking up other participants arriving by train.
• In case you miss the taxi (or if you have not given us your arrival information), or if you do not wish to wait for the taxi, then you will have to take an auto on your own. The nominal rate for travel from the railway station to IITK by auto is Rs. 100 (plus probably Rs. 5 for prepaid charges if the policeman is standing at the exit to the railway station). We will not be able to reimburse this auto travel expense.
• If you are arriving by auto, the auto-wala has to get a pass at the IITK gate. For this, you will have to provide your information as well. You can tell them that you will be staying at Hall-5 (men) or the Girl's Hostel (women) for attending the short course. Non-QIP participants will be staying at the Visitor's Hostel.
• QIP participants should preserve their tickets for travel reimbursement.
• A map of some relevant places within campus is available here [jpg] [pdf]. You may print it for your convenience (you will be provided with a copy of this map when you arrive at the hostel anyway).

On arriving at the Girl's Hostel or Hall-5 or the Visitor's Hostel

• Among the QIP participants who requested for accommodation (most participants), ladies will be staying at the Girl's Hostel, and gentlemen will be staying at Hall-5. Non-QIP participants will be staying at the Visitor's Hostel. If necessary, please use the map above to get to your place of stay.
• Note: if you arrive on the 7th, you may find that the taxi/auto does not enter IIT from the main gate, since it will be under repairs on that day. In any case, the map should be of help, in case the taxi/auto does not know how to reach your hostel.
• Those going to the Visitor's Hostel (VH) can collect the key from the office there at the entrance, which will be open 24 hours.
• Women staying at the Girl's Hostel (GH) can collect the key from the GH office. If you arrive at a time when the office is closed, you can collect the key from room number B-213. In case of any problems, please contact 98390-84301, or one of us from an internal phone: 8801, 7588, or 7190 (add 0512-259 before these numbers if you are calling from an external phone). The security at the hostel should be able to tell you where an internal phone is available.
• Gentlemen staying at Hall-5 can collect the key from the hostel office. If you arrive at a time when the office is closed, you will find a note on the office door saying where you have to collect your key from (it will be from one of the rooms in Hall-5 itself). In case of any problems, contact 93368-17021, or one of us from an internal phone: 8801, 7588, or 7190 (add 0512-259 before these numbers if you are calling from an external phone). The security at the hostel should be able to tell you where an internal phone is available.
• When you collect your room key, also collect your orientation packet. This will contain things such as a print-out of the map above, the short course agenda, etc. Those few participants who are not staying at any of the three hostels, can collect the orientation packet when they come for the lecture on 9th morning.
• In the GH and Hall-5, the rooms do not come with bedding. For your convenience, we have arranged bedding as well as a bucket/mug for you in your room. Please be sure to return these along with the room key when you leave.
• You will be eating at the mess of the hostel where you are staying. You will have to sign in the register at the entrance of the mess before eating.
• Non-QIP participants have to bear their boarding/lodging charges. For QIP participants, the expense of stay for five nights and food for five days will be reimbursed by QIP. Any cost of additional stay/food has to be borne by individual participants.

Classes, labs

• Classes begin on 9th morning at 9am at the Lecture-Hall-Complex, class-room number 5 (LHC-5). Please be on time: plan to arrive 10 minutes earlier, since you will likely take time to find the exact location.
• The labs on Tue and Wed will be at the Computer Centre (CC). The labs on Fri will be at the Media Lab Asia.
• Please refer to the map above for these locations.

Miscellaneous

• You may wish to carry an umbrella with you to cope with the summer heat.
• Some useful locations are given on the map: shopping centre, state bank, STD booth, fruit vendors. There is also an STD booth at the entrance to the Visitor's Hostel.

Contact Information

• Contact numbers in case of any emergency/problem: (0512) 259-8801 (Res), (0512) 259-7588, (0512) 259-7190. From an internal phone within campus, you will have to dial the last four numbers.